Privacy Policy for Miller Systems Effective Date: August 8, 2025
This Privacy Policy describes how Miller Systems (“we”, “us”, or “our”) collects, uses, and handles your information when you use our website, millersystems.net (the “Site”), and the services offered through it, such as Nextcloud, Vaultwarden, and Plex.
Information We Collect
We collect information in a few different ways to provide and improve our services.
Information You Provide to Us
Account Information: When you register for an account on services like Nextcloud, Vaultwarden, or Plex, we may collect a username and email address. This is used for account management, login, and password resets.
User-Generated Content: Our services (like Nextcloud) are designed for you to store your data, including files, photos, contacts, and calendar events. For Vaultwarden, you store your encrypted login credentials. We do not access the content of your encrypted Vaultwarden vault.
Contact Information: If you use a contact form on our Site, we collect the information you provide, such as your name, email address, and the content of your message, so we can respond to you.
Information We Collect Automatically
Server Logs: Like most websites, our web server automatically logs certain information when you visit the Site. This may include your IP address, browser type, operating system, the pages you visited, and the dates and times of your visit. This data is used for security monitoring and troubleshooting.
How We Use Your Information
We use the information we collect for the following purposes:
To Provide and Maintain Services: To operate the Site and give you access to your self-hosted services.
To Manage Your Account: To authenticate you, provide support, and communicate important service-related notices.
For Security and Monitoring: To protect our services from abuse, troubleshoot issues, and monitor for unauthorized access.
To Communicate With You: To respond to your inquiries submitted through our contact form.
How We Share Your Information
Because we believe in privacy and control, our policy on sharing is simple: we do not sell, rent, or share your personal information with third parties for their marketing purposes.
All services are self-hosted on our own servers. We will not disclose your personal information or the content you store with us unless required to do so by law or in response to a valid legal request, such as a subpoena or court order.
Data Security
We take the security of your data seriously. We implement the following measures to protect it:
Encryption in Transit: All connections to our Site and services are encrypted using TLS/SSL.
End-to-End Encryption: Services like Vaultwarden use end-to-end encryption, meaning we cannot see your stored passwords.
Self-Hosted Infrastructure: Your data resides on our private servers, not on third-party cloud platforms.
While we implement strong security measures, please be aware that no method of transmission over the Internet or method of electronic storage is 100% secure.
Your Data Rights
You have rights regarding your personal data. Depending on your location, these may include:
The right to access: You can request a copy of the personal information we hold about you.
The right to rectification: You can request that we correct any inaccurate or incomplete information.
The right to erasure: You can request that we delete your personal information, subject to certain legal limitations.
To exercise any of these rights, please contact us using the information below. You can manage the content you store in our services (like Nextcloud and Plex) directly through your account dashboard.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the “Effective Date” at the top. We encourage you to review this Privacy Policy periodically for any changes.
Contact Us
If you have any questions about this Privacy Policy, please contact us at: